Public Board Meetings
Public board meetings are held at the HSD Administration Office (Steinbach) on the first Tuesday of each month during the school year, with the exception of August.
HSD public board meetings are open to all, and begin at 7:30 pm. Meetings scheduled for the 2017-18 school year are as follows:
Aug. 22, Sept. 5, Oct. 3, Oct. 24*, Nov. 7, Dec. 5
Jan. 16**, Feb. 6, Mar. 6, Apr.3, May 1, Jun. 5, Jun. 28, Aug. 21
*Public Consultation on Budget
**Meeting originally scheduled for Jan. 9 has been rescheduled to Jan. 16
Occasionally there is a meeting of the Committee of the Whole (in camera session) before the public meeting begins. The doors will open just before 7:30 pm and you are welcome to enter at this time. The public meeting runs until the agenda is complete and adjournment is generally 1-2 hours, but may go longer. If a post-meeting of the Committee of the Whole (in camera) is held, there will be a short break during which the public is excused.
Special Board Meetings
Separate board committees for Finance, Operations, Curriculum, Transportation, Negotiations, Public and Staff Relations and Workplace Safety and Health meet separately and report to the board at public board meetings. In addition to the regularly scheduled public board meetings, the board may at any time hold special meetings of the Committee of the Whole.
The board also invites groups to meetings which are not public, but open by invitation. Examples of these are the Board/Administrator Liaison Meeting (January) PAC/PTA Liaison Meetings (October and May), Retirement Banquet for Teachers (June).
Addressing the Board
Those wishing to attend or observe do not need to make prior arrangements. Those wishing to address the board on an issue or concern must make prior arrangements. HSD policy for addressing the Board of Trustees is outlined below:
BD – Board Operations and Procedural By-laws
Section B.16 – Procedures for Delegations Wishing to Appear Before the Board
16.1. Anyone can make a presentation to the Board on a Divisional issue provided:
- 24 hours notice is given to the Superintendent in writing before the meeting (Monday before 5:00 p.m.)
- All normal dispute resolution procedures or formal channels have been exhausted.
16.2. The presentation would occur immediately following the official opening of the meeting with the exception of personnel or contract issues in which case it would be deferred to the Committee of the Whole In‐Camera Meeting.
16.3. One spokesperson shall be identified for the group presenting.
16.4. The maximum time allotted per presentation is 10 minutes.
16.5. No decision will be made at the meeting where the presentation occurs. It will be carried forward to the next official meeting.